May 04 2021 - Clerk's Report
NOCTON PARISH COUNCIL
Clerk to the Parish: Mr S R Baxter JP MIFA ADPS ADIP Email: clerk@noctonparishcouncil.gov.uk Tel: 0781 444 3058
CLERK’S REPORT
Full Parish Council Meeting Tuesday 04 May 2021 7.30pm MAIN POINTS
1. FORMER COUNCILLOR DUFF
• I have written to Mr Duff to advise him that his Councillorship has become vacant
• Electoral services at NKDC have been advised and a formal notice has been placed on the website and village noticeboard
• Deadline of 10 electors to write to the Monitoring Officer is 18 May 2021 – if no nomination is received as required, the Council will need to agree the co-option process
2. HUB
• HUB Staffing – roles for the Manager and the Cleaner have been filled. Contracts will be sent for signing once the sickness and overtime process is approved
• No application has been received for the second cleaner role
• Fire and alarm system service has been booked
• I have met with the HMG Treasurer Contact – have agreed system going forward
• Hub made a loss in the first six months of £2,300.
• HUB – First booking was 23 April 2021
• SLA with the Ripon Arms near to agreement
• Proposal will be made to them in regard to electricity recharge
• Awaiting update from electrician on phasing work, thermostat moving and the defib cabinet
• Hallmaster bookings – Hub Manager reconfirmed process with the HMG
3. REMOTE MEETINGS
• The Court’s decision was to reject application for review of the LGA 1972 provision of Council’s meetings
• Means that any meetings of the Full Parish Council (including Committee meetings) have to be with all Councillors in the same room – thus meaning they have to be ‘in person’.
• Delegation of Council’s authority to the Clerk will become active on the 07 May 2021 • Monthly meetings will be CLERK ADVISORY MEETINGS
4. SECURE STORAGE
• Secure cabinets have been ordered for Council records – will be delivered w/c 03 May 2021
5. FINANCE
• End of year accounts have been completed
• New format for the financial reporting for 2021/22 has been completed
NOCTON PARISH COUNCIL
Clerk to the Parish: Mr S R Baxter JP MIFA ADPS ADIP Email: clerk@noctonparishcouncil.gov.uk Tel: 0781 444 3058
6. BANK ACCOUNT APPLICATION – UNITY TRUST BANK
• Application has been done – just awaiting signatures from all Councillors who provided personal details for the application.
• Once the signatures have been collected, the application will be completed
7. NOTICEBOARD
• I have emailed the planners at NKDC to ascertain if planning permission is needed for the proposed noticeboard for the Hub
• I have emailed Beeswax Dyson for a request for sponsorship
8. PLANTERS IN THE COMMUNITY
• I have written to the member of the Community and graciously accepted the offer of the planters
9. HUB FIRE ASSEMBLY POINT AND REQUEST FOR PLANTERS IN THE CARPARK
• I emailed Mr Owen to update him on the Council’s decision
• I have received a reply from him in regard to the request to have the fire assembly point signage moved and planters in the car park – he has politely withdrawn both requests
• He did ask about the fencing that was removed as part of the Hub build as well as asking about Harris fencing that has been left
10. TREE PERMISSION APPLICATIONS
• I have relayed the Council’s decision for the two tree applications that were considered at the last Full Council Meeting on the 20 April 2021