14th May - Annual Parish Council Meeting
NOTICE OF ANNUAL PARISH COUNCIL MEETING
Tuesday 14th May 2024 at 7.30pm
MEMBERSHIP:
Chair: Councillor Andy Hone
Vice-chair: Councillor George McDonnell
Councillors: Paul Browne, Martin Duff, Richard Robinson, Richard Marshall, (1 vacancy)
Clerk: John Money RFO: Gordon Roe
Dear Councillor,
You are summonsed to attend the next Full Council Meeting of Nocton Parish Council which will be held at the Nocton Hub, Main Street, Nocton at 7.30pm on Tuesday, 14th May 2024 at which the under mentioned items of business will be transacted.
The period for public participation will be a maximum of fifteen minutes at the beginning of the meeting and a maximum of ten minutes before the conclusion of the meeting. The public may address the Council on current matters or issues that may become future agenda items. Reports from County & District Councillors and Other Invited Agencies may also be given during this time.
John F Money Parish Clerk
Once the public forum has ended the meeting will continue under Standing Orders. In extenuating circumstances and only at the discretion of the Chair the meeting may be moved out of formal session to allow the public to speak
Public forum (15 minutes) - (If required following the APM held earlier)
County and District Councillors' reports
Agenda Items:
1. To elect the Chair of the Council for the forthcoming year and to receive the Chair’s Declaration of Acceptance of Office.
2. To elect the Vice-Chair of the Council for the forthcoming year and to receive the Vice-Chair’s Declaration of Acceptance of Office.
3. Apologies for Absence: To receive any apologies for absence in accordance with Local Gov. Act 1972, Sch. 12, para. 40 and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
4. Declarations of Interest: To receive declarations of interest under Parish Councils Accepted Code of Conduct, the Localism Act 2011 and to consider written requests for dispensations for items on the agenda not previously recorded on members’ register of interests. If an interest becomes apparent during the meeting a member may declare it then.
5. Minutes: To approve as a correct record the notes of the Full Council Meeting held on 09 April 2024 and to authorise the Chair to sign them as the official minutes.
6. Chair’s Report: To receive a report from the Chair of the Council.
7. Hub Manager’s Report: To receive a report from the Hub Manager.
8. Parish Clerk’s Report: To receive a report from the Clerk of the Council including actions arising from previous meetings.
9. To agree proposed changes to policies and procedures that have been reviewed by councillors to date (GDPR Policies).
10. Personnel Committee membership and terms of reference.
11. Planning Matters: To note and consider any planning applications received or determined since the last meeting and to decide any comments or further action that the Council wishes to take.
12. To discuss whether the School Fete should be held on The Green on 29th June 2024
13. Financial Matters:
(a) To note the current bank balances
(b) To ratify payments for the month of April 2024 and to approve the list of upcoming payments.
14. Date of Next Meeting: To confirm that the next meeting of the Council will take place on 14th April 2024. To discuss whether to hold a separate meeting in June to approve NPC’s AGAR return, 2023/4 Accounts summary and to accept Internal Audit recommendations.
Public forum (10mins)