May 04 2021 - Full Parish Council Meeting - Agenda
26 April 2021
Reference: 2/2022
Dear Councillors,
I hereby give notice regarding the summons to attend the Full Parish Council Meeting that will be held on the following:
Tuesday 04th May 2021 to commence at 7.30pm.
Due to the current Covid-19 pandemic, this meeting will be a remote meeting hosted using the Zoom online software.
The details of the Zoom connection and access information is detailed on the Agenda attached to this.
Please could you email me at your earliest opportunity at clerk@noctonparishcouncil.gov.uk if you are unable to attend.
With regards,
Mr S R Baxter JP MIFA ADPS ADIP
Clerk and Responsible Financial Officer
Nocton Parish Council
The Councillors for the Nocton Parish Council are hereby summoned to attend a Full Parish Council Meeting at 7.30pm on Tuesday 04 May 2021 via the online digital format Zoom.
Zoom Meeting details: ID - 491 401 5090 Passcode – Parish
https://us02web.zoom.us/j/4914015090?pwd=MFBKamdkcEI0TWpxSGRnU3ZSWnM4Zz09
Members of public are welcome to attend via zoom using the above access. Should members of the public wish to raise a question before the meeting, please will they contact the Clerk at clerk@noctonparishcouncil.gov.uk
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AGENDA ITEMS FOR DISCUSSION AND DECISION
1. The Chair’s welcome to all Councillors and any members of the public sitting in observation and opening remarks. The Chair will also remind the attendees the meeting is being recorded
2. Apologies for absence from Councillors – to agree the reasons for absence (if any)
3. Declarations of interest – for the Council to note including dispensations presented to the Clerk
4. Motion to exclude members of press and public from participation
For the following agenda points members of the public / press will be muted but will able to view the meeting.
5. Minutes of Full Parish Meeting (20 April 2021) – to agree and vote as accurate record
6. Actions and results following the last Full Council Meeting
7. Minutes of the Extraordinary Meeting (26 April 2021) – to agree and vote as accurate record
8. Actions following the results Extra Ordinary Meeting
9. Report from Local Representatives 10. Clerk’s Report including Financial update
11. Schedule of Payments:
Payee
Amount (gross)
Reason for expenditure
Staff Salary
Amount withheld due to confidentiality
Clerk’s expenses
£10
Hub phone redirection deposit
Clerk’s expenses
£19
Stationary for clerking work and travel
Plusnet
£26.40
Wi-fi for the Hub
OPUS Energy
£55.68
Streetlight electricity
EON Maintenance
£58.65
Streetlight maintenance
EON Energy
£100 (est)
Hub electricity
Grandchildren’s Trust
£39
Rent for the garage storage
NKDC
£70
Alcohol licence
12. Bank Account Set up – to agree to the RFO’s recommendation to open three bank accounts (one for the main Council operation, a Reserve Funds Account and the Hub Management Account
13. Bank mandate – for the Council to agree who is on the bank mandate for expenditure approval
14. Nocton Hub Update:
i) Intruder and fire alarm servicing ii) Hub noticeboard
iii) Update from Cllr Faulkner on the snagging list and the repayment of the funds from the Contractor iv) Update from the Clerk on the moving of the Fire Assembly point v) Hub staff update vi) Discuss and consider updates of SLA from Ripon Arms vii) Update of electricity supply viii) Quotation of work on moving thermostat and heating in the defib cabinet
15. Charitable Status for Hub – to receive updates regarding the establishment of a group to investigate charitable status for the Hub
16. Planning permission applications for Nocton
17. Planning permission applications for Potterhanworth (for note only)
18. Permission of Tree Works
19. Welcome Pack for the Community – Council to discuss and agree (if they deem) to recommence the provision
20. Agreement of approval of overtime by Council staff – to agree to the Clerk’s recommend process of agreeing overtime of staff as well as the Clerk
21. Sickness Pay for Council staff – to consider the recommendation by the Clerk to adopt a Sickness Pay scheme for all staff of the Council, to be based on the standard NALC clerk’s contractual sickness scheme
22. Formation of a Council FINANCE COMMITTEE – to consider the RFO’s recommendation to have the formation of Finance Committee on the agenda the Annual Meeting of the Parish Council
23. Replacement of street light – to consider the request to replace a streetlight from recommendation from EON Maintenance contract at a cost of £990
24. Internal Auditor appointment – to agree to the Clerk’s recommendation to appoint INTERNAL AUDIT (YORKSHIRE) LTD as the internal auditors for the Council for 2020/21
25. Delegated scheme of authority for the Clerk – to agree the details of the circulated Scheme of Delegated Authority to the Clerk
26. Next Council meeting – to agree the Nocton Council Clerk Advisory Meeting to be held on Tuesday 08 June 2021 at 7pm.
27. Questions from the Community – any questions are at the Chair’s discretion and limited to three minutes each
NOCTON PARISH COUNCIL
Clerk to the Parish: Mr S R Baxter JP MIFA ADPS ADIP Email: clerk@noctonparishcouncil.gov.uk Tel: 0781 444 3058