September 07 2021 - Agenda
NOCTON PARISH COUNCIL
Clerk to the Parish: Mr S R Baxter JP MIFA ADPS ADIP Email: clerk@noctonparishcouncil.gov.uk Tel: 0781 444 3058
26 August 2021
Reference: 4/2022
Dear Councillors,
I hereby give notice regarding the summons to attend the Full Parish Council Meeting that will be held on the following:
Tuesday 07th September 2021 to commence at 6pm.
The meeting will be held at the NOCTON HUB and will follow any statutory social distancing guidelines as dictated by the Government.
Please could you email me at your earliest opportunity at clerk@noctonparishcouncil.gov.uk if you are unable to attend.
With regards,
Mr S R Baxter JP MIFA ADPS ADIP
Clerk and Responsible Financial Officer
Nocton Parish Council
___________________________________________________________________________________________________________________________________________
AGENDA ITEMS FOR DISCUSSION AND DECISION
1. The Chair’s welcome to all Councillors and any members of the public sitting in observation and opening remarks. The Chair will also remind the attendees the meeting is being recorded
2. Apologies for absence from Councillors – to agree the reasons for absence (if any)
3. Declarations of interest – for the Council to note including dispensations presented to the Clerk
4. Motion to exclude members of press and public from participation
For the following agenda points members of the public / press will be asked to remain silent but will able to view the meeting.
5. Co-option application of Mr Graham Kempster – discussion and decision of Council
6. Discussion and adoption of Scheme of Delegation to Proper Officer under Section 101 (1) (a) LGA 1972
7. Ratification of decisions made at the Clerk Advisory Meeting on the 04 August 2021
8. Minutes of Clerk Advisory Council Meeting (04 August 2021) – to agree and vote as accurate record
9. Councillor vacancies update – detail and update from the Clerk
10. Streetlights of the Village – recommendation from the Chair
11. Limespring publication – update from the Chair
12. Hub Management Group – update from Cllr McDonnell and agreement for the Terms of Reference
13. Recycling textiles fundraising – discussion and decision
NOCTON PARISH COUNCIL
Clerk to the Parish: Mr S R Baxter JP MIFA ADPS ADIP Email: clerk@noctonparishcouncil.gov.uk Tel: 0781 444 3058
14. Clerk’s report including Financial update: Discussion and agreement
15. Parish Council website issues – update from the Clerk
16. Nocton Sign damage – update from Cllr Faulkner
17. AGAR and Audit Publication – Update by the Clerk
18. Asset Register – update by the Clerk
19. Nocton 200 update - Update from the clerk on the Nocton 200 funds
20. Schedule of payments: Guidance to the Clerk on what payments are acceptable for payment
21. 22. 23. 24. 25.
26.
27. 28. 29.
30.
Payee
Amount
Reason for payment
Staff pay and overtime
Amount withheld due to confidentiality
Clerk’s expenses
£ 26.00
Office & Printing allowance
Clerk’s expenses
£ 10.00
Credit for Hub Manager phone
Clerk’s expenses
£ 54.90
Travel cost for Full Council Meeting on 07 September
Society Local Council Clerk
£ 55.00
Membership of Society for Clerk (third of full cost)
Plusnet
£ 27.40
Wi-fi for the Hub
TJ Book Keeping Ltd
£ 70.00
Payroll cost for staff
Firestop Services Ltd
£ 78.22
Service and maintenance of fire extinguishers
EON
£321.32
Electricity for the Hub
NKDC
£ 25.00
Fee for running a gambling activity (Nocton 200)
Paul Waters Window Cleaning
£ 40.00
Window cleaning for the Hub
Planning Permission applications / Application for Tree works - Discussion and decision
Housing Plan for Nocton and the surrounding area – update from Cllr Clarke
Village bench removal and plant a tree – update from Cllr Clarke
District & County Councillor Council report
Nocton Hub update
i) Hub Noticeboard: updates by the Clerk ii) Charitable Status of the Hub: update by the Clerk iii) Update on the snagging list and funds owed by Builder: update by Cllr Faulkner iv) PRS Music licence: update by the Clerk on the licence v) Alcohol licence: update by the Clerk on the licence
vi) Bar keys and security: update by the Chair and the Hub Manager
Nocton Hub redecoration and funding - discussion of what redecoration is needed and when and agreement of moving forward
Next Council meeting – to consider recommendation for next meeting
Questions from the Community – any questions are at the Chair’s discretion and limited to three minutes each Motion to exclude members of press and public
For the following agenda points members of the public / press will be asked to be removed from the meeting due to the confidential nature of the agenda point.
Staffing discussion