13th May 2025 - Annual Parish Council Meeting
NOTICE OF ANNUAL PARISH COUNCIL MEETING (circulated 6th May)
Tuesday 13th May 2025 at 7.30pm at Nocton Hub, Main Street, Nocton.
MEMBERSHIP:
Chair: Councillor Andy Hone
Vice-chair: Councillor George McDonnell
Councillors: Richard Robinson, Richard Marshall, (3 vacancies)
Clerk: John Money RFO: Gordon Roe
Dear Councillor,
You are summonsed to attend the next Full Council Meeting of Nocton Parish Council at which the under mentioned items of business will be transacted.
During public forums the public may address the Council on current matters or issues that may become future agenda items. Reports from County & District Councillors and Other Invited Agencies may also be given during this time.
Once the public forum has ended the meeting will continue under Standing Orders. In extenuating circumstances and only at the discretion of the Chair the meeting may be moved out of formal session to allow the public to speak
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Public forum (15 minutes) - (If required following the APM held earlier)
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County and District Councillors' reports
Agenda Items:
1. To elect the Chair of the Council for the forthcoming year and to receive the Chair’s Declaration of Acceptance of Office.
2. To elect the Vice-Chair of the Council for the forthcoming year and to receive the Vice-Chair’s Declaration of Acceptance of Office.
3. Apologies for Absence: To receive any apologies for absence in accordance with Local Gov. Act 1972, Sch. 12, para. 40 and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
4. Declarations of Interest: To receive declarations of interest under Parish Councils Accepted Code of Conduct, the Localism Act 2011 and to consider written requests for dispensations for items on the agenda not previously recorded on members’ register of interests. If an interest becomes apparent during the meeting a member may declare it then.
5. Minutes: To approve as a correct record the notes of the Full Council Meeting held on 22 April 2025 and to authorise the Chair to sign them as the official minutes.
6. Co-option of a new Parish Councillor
7. Chair’s Report: To receive a report from the Chair of the Council.
8. Hub Manager’s Report: To receive a report from the Hub Manager.
9. Parish Clerk’s Report: To receive a report from the Clerk of the Council
10. To agree actions resulting from the recent LALC audit report.
11. To agree 2025/26 internal audit requirements.
12. To discuss whether delegated authority to appoint a street light power supplier should be given to the RFO.
13. To consider the proposal made by the RFO for insurance supplier for 1st June 2025 onwards (paper circulated separately).
14. Planning Matters: To note and consider any planning applications received or determined since the last meeting and to decide any comments or further action that the Council wishes to take.
15. Financial Matters: (Documents previously circulated by the RFO).
(a) To note the current bank balances
(b) To ratify payments for the month of April 2025 and to approve the list of upcoming payments.
(c) To review and resolve to approve the 2024/25 Annual Governance Statement (Section 1 of the AGAR form). It's important that all Councillors understand the assertion statements and why we have answered Yes or No to them. Following resolution to approve, the AGS is then dated and signed by the Chair and Clerk.
(d) To review and resolve to approve the 2024/25 Accounting Statements (Section 2 of the AGAR form), and all supporting 'unaudited' documents (i.e., Year End Finances, Fixed Asset Register, Bank Reconciliation, and Explanation of Variances). Following resolution to approve, the AS (AGAR) is then dated and signed by the Chair, and the various supporting documents should also be signed and dated by the Chair.
16. Date of Next Meeting: To confirm that the next meeting will take place on 10 06 25.
Public forum (10mins)