2025 - Minutes

DRAFT minutes 10 06 25

DRAFT MINUTES OF THE PARISH COUNCIL MEETING

Held on Tuesday 10th June 2025 at 7.00pm

 

MEMBERSHIP:

Chair:​​ Councillor Andy Hone

Vice-chair: ​Councillor George McDonnell

Councillors:​ Lesley Routh-Jones, Richard Robinson, Richard Marshall, (2 vacancies) 

Clerk: ​​John Money RFO: Gordon Roe

 

ATTENDANCE: Andy Hone; Lesley Routh-Jones; Richard Robinson;  Richard Marshall.

6 members of the public

 

Public forum: 

  • A member of the public announced that planning permission for plot 72a Steamer Point Rd was about to be applied for.

 

County and District Councillors' reports: No reports made

 

The Chair moved the meeting into formal session reminding members of the public that he would only move the meeting out of formal session in extenuating circumstances.

Agenda Items:

In the Clerk’s absence it was resolved that Cllr Hone should be clerk for this meeting (proposed Cllr Robinson, seconded Cllr Routh-Jones).

1. Apologies for Absence: Clerk, Cllr George McDonnell, Cllrs Parry & Carrington

2. Declarations of Interest: None made.

3. Minutes: Minutes of the Full Council Meeting held on 13th May 2025: it was resolved to accept the draft minutes as written following an amendment to item 2 and they were signed as a true record of the meeting.

4. Chair’s Report: 

  • Annual tree and lamp post surveys will soon be arranged.

  • Thanks to Carolyn Cunningham and Wright Vigar for their continued payroll support

  • Solar panels are starting to show savings (against last year) with YTD savings of £350 in grid usage eating into the initial investment of £1220.

  • A meeting will be arranged to follow up on suggestions for new village activities.

  • AGAR forms and year end documents have been sent to external audit team.

5. Hub Manager’s Report:

  • Bookings stable; whilst one regular user has left, bookings for private parties are increasing as are bookings from a local training provider.

  • Service schedule is now up and running to act as a reminder for all routine maintenance.

  • Roof repairs needed (to be carried out by Cllrs Hone & McDonnell. 

  • Suggestion that we may be able to do without the village gazebo due to low usage - to be discussed with other village organisations.

  • Meeting room usage low.

6. Parish Clerk’s Report: Two pieces of correspondence received:

  • Comments regarding speeding traffic along Nocton Park Road - this will be reported to LCC Highways.  Action Clerk and Cllr Routh-Jones

  • Request for more playground equipment at Nocton Park - it was explained that this is the responsibility of NPML and that the request would be forwarded to them.  Action Clerk and Cllr Routh-Jones

7. It was resolved that the risk register is up to date and should be signed by the Chair and RFO (proposed Cllr Routh-Jones, seconded Cllr Marshall) - Action Chair & RFO

8. It was agreed that Nocton 200 club funds could be a source of funds for newly created village groups as long as the 200 club requirements are met.

9. It was resolved (proposed Cllr Marshall, seconded Cllr Robinson) that T Newton Electrical should be appointed to carry out the Hub Electrical Safety Inspection - Action Chair.  It was also resolved that T Newton Electrical should be appointed our “go to” supplier in case of electrical emergency with the Parish Clerk having authority to appoint in such circumstances up to delegated expenditure levels (proposed Cllr Routh-Jones, seconded Cllr Robinson).

10. It was resolved (proposed Cllr Routh-Jones, seconded Cllr Robinson) to appoint BT Business as Hub broadband supplier and that the RFO should attempt one final negotiation - Action RFO 

11. Planning Matters: N/A

12. Financial Matters: 

(a) To note the current bank balances: Duly noted.

(b) To ratify payments for the month of May 2025 and to approve the list of upcoming payments.  Ratified.

13. Date of Next Meeting: agreed as 8th July 2025

Public forum:

  • It was suggested that the RFO should attend some meetings - it was agreed that this would be useful.

  • It was suggested that Ben Wills should attend more often and to attend the APM to update the village on Nocton Hall/Hospital developments - it was agreed that this would be useful as long as there was new information to share.

  • It was requested that the forthcoming village meeting (see Chair’s report above) should be publicised widely - it was agreed to do this - Action Chair.

 

The meeting finished at 8.00pm