Nocton Hub Digital Privacy Policy
Council name NOCTON PARISH COUNCIL
Policy title Nocton Hub Digital Privacy Policy
First Adoption date August 2020
Latest Review and Adoption date 14 April 2026 - Agenda ref. 12
Next Review date May 2028
1. Introduction and Purpose
Nocton Hub is a community building owned and managed by Nocton Parish Council. Nocton Parish Council are committed to protecting the privacy of residents, visitors, and users of Nocton hub services.
This Digital Privacy Policy sets out how and why we collect, store, process and share your personal data when you use our website and online booking systems.
Website: https://nocton.parish.lincolnshire.gov.uk
Online booking system: https://v2.hallmaster.co.uk/Scheduler/View/9791
This policy should be read in conjunction with Nocton Parish Council’s Data Protection Policy. This Policy also explains your rights are in relation to the personal data you give us.
2. What personal data we collect online and why we collect it
Nocton Hub uses personal data eg name, address, telephone number, email for the purposes of managing the building’s bookings and finances, running and marketing events at the hall, and fundraising activities.
The lawful reason for processing data in this way is “contract” for the purposes of managing the hub, its bookings and finances, running and marketing events at the hall and staff employment.
The lawful reason for processing data for fundraising activities is “legitimate interest”.
We won’t use your data gathered for these purposes for any other purposes unless we are required to do so by law.
3. Data Retention
We keep your information only as long as necessary to provide our services, comply with legal obligations, or fulfil reporting requirements. Once no longer needed, data is securely deleted or anonymized.
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During emergency situations or safeguarding concerns
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In anonymized form for reporting, planning, or community research purposes
4. Privacy on our booking system - Hallmaster
All our bookings are processed on a cloud based system provided by Hallmaster.co.uk. Therefore, all user bookings are subject to the Hallmaster terms of service, regardless of whether the booking has been entered by the client, or by the Hub Bookings Manager on behalf of the client. The Nocton Hub’s booking pages are found at https://v2.hallmaster.co.uk/Scheduler/View/9791 and the applicable policies for Hallmaster’s website are:
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Terms & Conditions https://www.hallmaster.co.uk/Docs/Hallmaster-Terms-and-Conditions.pdf
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Privacy Policy https://www.hallmaster.co.uk/Docs/Hallmaster-Privacy-Policy.pdf
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Licence Agreement https://www.hallmaster.co.uk/Docs/Hallmaster-Licence-Agreement.pdf
5. Sharing Your Information
We do not sell your personal data. We may share information:
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With service providers assisting with bookings, payments, or IT systems
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If legally required e.g., law enforcement, health and safety regulations
6. Your Rights
You have the right to:
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Access the personal data we hold about you
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Correct or update your information
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Request deletion of your personal data - subject to legal or operational obligations
To exercise your rights, contact us using the details below.
7. Data Security
We implement reasonable measures to protect personal information from unauthorized access, misuse, or disclosure. While we take security seriously, no system is entirely risk-free.
8. Contact Us
For any privacy concerns or questions:
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Email: clerk@noctonparishcouncil.gov.uk.
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Address: Nocton Hub, Main Street, Nocton, LINCOLN, LN4 2BH
9. Review
This policy will be reviewed by the Parish Council at least every 24 months, or sooner if required due to changes in legislation, working practices or following a significant incident.