December 10 2019 - Minutes
Minutes of the Meeting of Nocton Parish Council held in The Hive, Wasps Nest, on Tuesday, 10 December 2019 at 7:00 pm
ACTION
PRESENT: Cllr Ian Goldsworthy (Chair), Cllr Elisabeth Murray (Vice Chair), Cllr Neil Faulkner, Cllr Philip Johnston-Davis, Cllr Jane Kania, Cllr Michael Kaye.
Also present: R Keillar (Clerk), CCllr Ron Oxby, DCllr Laura Pearson, DCllr Nick Byatt.
9 members of the Public
PUBLIC QUESTION TIME
None received.
432
APOLOGIES AND REASON FOR ABSENCE
Apologies were received from Cllr Graham Jones (reasons accepted).
433
DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received.
434
MINUTES
a) It was proposed by Cllr M Kaye, seconded by Cllr E Murray and it was RESOLVED that the Minutes of the meeting of the Parish Council held 12 November 2019 were taken as read and signed as correct.
435
REPORTS OF REPRESENTATIVES
a) Local Police – The police report is now available to see online at: https://www.police.uk/lincolnshire/NC39/crime/
b) District Councillors –DCllr Laura Pearson gave a brief verbal report.
b) County Councillor – CCllr Oxby had submitted his report by email, which had been circulated and posted onto the website. He gave a brief verbal update.
436
PARISH CLERK
a) a) The Parish Council noted the Clerk’s Report which had been circulated previously. Items discussed further:
b) Item 1. It was agreed that a reply be sent to Branston and Mere PC, regarding their NP consultation, to acknowledge receipt and to note that no comment is being made.
c) Item 8. Cllr I Goldsworthy reiterated the importance of digesting this guidance.
d) It was agreed that Cllrs should re-view their Register of Members’ Interest documents and make any amendments if required.
e) b) The Parish Council noted the Financial Report which had been circulated previously. Items discussed further:
Item d). It was proposed by Cllr N Faulkner, seconded by Cllr E Murray and it was RESOLVED that the Opus Energy payments for Street lighting energy, be paid by Direct Debit.
CCllr Ron Oxby commented that the regulations regarding GDPR are changing for LCCllrs. It was agreed that the Clerk check the arrangements for PCs.
437
NOCTON VILLAGE HALL REDEVELOPMENT
a) Cllr M Kaye gave a verbal report regarding the current position of the rebuilding of the Village Hall. The final handover/completion date is to be confirmed
b) Cllr P. Johnston-Davis gave a verbal report on the current position regarding the Working Group established to consider the new Management Body arrangements, etc. (written report attached) Specifically:
i. It was proposed by Cllr P Johnston-Davis, seconded by Cllr M Kaye and it was RESOLVED that the draft hire charges proposed for the Nocton Social Club be accepted and that these be reviewed regularly, following implementation.
ii. It was noted that a Publicity Plan for WREN/CFF has been drafted and will be submitted via the Clerk.
iii. It was noted that that the appointment of a temporary Caretaker and Cleaner will be progressed, by the Working Group with a Job Description, Salary etc to be prepared for consideration by the PC at a future meeting.
c) It was noted that, following a conversation by the Clerk with NKDC, the submission of a grant application to them for £2,500 towards the CCTV system, will be progressed.
d) It was proposed by Cllr J Kania, seconded by Cllr E Murray and it was RESOLVED that new community hall be called ‘Nocton Hub’ and that a logo, presented by Cllr P Johnston-Davis, be adopted as the branding.
It was noted that the Coat of Arms, which has been provisionally agreed for use by the Ripon Arms (Social Club), might require the prior approval of the College of Arms. The Social Club was asked to investigate.
e) It was proposed by Cllr M Kaye, seconded by Cllr J Kania and it was RESOLVED that the layout of the Bar and Store Room as presented by the Social Club be approved, pending a site visit to take place w/c 16/12/19, when the outstanding details relating to the electrical work and the design of the actual bar would be finalised. The final plans will be submitted to Maher Millard to progress.
The internal colour scheme has yet to be considered the Working Group and it was noted that that this must be compliant with all regulations relating to Public Spaces and accessibility for users of all abilities. The Group’s proposals in this regard would need to come to the PC for final approval.
f) It was agreed in principle to reconstitute the current Working Group as an interim Community Building Management Group to deal with a range of issues relating to the operation, etc of the new building pending the implementation of a more permanent arrangement. It was noted that as there are currently 6 members, a 7th should be appointed and this appointment should be made by the PC. A draft Constitution and Terms of Reference were agreed in principle subject to clarification of the issue referred to below.
It was agreed that the Clerk investigate suitable Bank Cards for the next meeting, for specific members of the group to use for the purchase of sundries for the Nocton Hub, with a specified limit to spending and a requirement for all receipts to be submitted to the Clerk in a timely manner.
g) It was noted that that a grant of £600 has been made by a local resident (who wishes to remain anonymous) for the purchase of new tables for the building to replace those disposed of prior to the demolition of the old Hall. It was agreed that a letter of thanks be sent to the resident.
h) It was agreed that the Working Group be asked to consider a suggested project which might form a suitable application for a Smart Energy grant of up to £500 and to advise the PC accordingly.
438
FUNDING OPPORTUNITY FOR CO-OP COMMUNITY GRANT
It was agreed to make an application for funding to the Co-op Community Scheme, in conjunction with the School.
The funds, if the application is approved and wins the bidding, can be spent on any item relating to the project.
Application deadline is 31 January 2020. Successful applications will be announced in April 2020 and fundraising will be Autumn 2020 (Sept – November).
https://www.lincolnshire.coop/community/community-champions/support-for-community-groups,
439
PLANNING APPLICATIONS AND ISSUES
a) The Parish Council considered the following applications:
i. 19/0829/FUL Land Between 19 And 21 Wellhead Lane Nocton – notice of withdrawal.
ii. 19/1653/TCA – 2 Manor Court, Nocton.
iii. 19/1540/VARCON Plot 3 Land At Red House Farm Main Rd. Potterhanworth.
iv. 19/1665/TCA – Glenwood, Potterhanworth.
v. 19/1661/VARCON Rushfield Lakes Station Road Potterhanworth.
vi. 19/1700/TCA – the Green, School etc (see map for details)
No comments were required for any of the applications.
b) The following planning decisions were noted:
i. 19/1229/FUL Hanworth Country Park Station Road Potterhanworth – approved
ii. 19/1412/FUL Land To The Rear Of Shumac & Elm View Barff Road Potterhanworth - approved
440
MAINTENANCE OF THE BECK
Following the receipt of comments that the Beck is in need of maintenance and is jointly the responsibility of NKDC and LCC., DCllr Nick Byatt will follow up on this at the next meeting.
441
STRAW ON THE HIGHWAY
DCllr Nick Byatt reported that he has visited the Straw Bio Plant site and had taken the opportunity to enquire about the straw issue. A Health and Safety Study has been carried out regarding the possibility of covering straw lorry loads and this has apparently come up with no safe method of deploying covers.
The shorter straw length is thought to be contributing factor. CCllr Ron Oxby reported that LCC has appointed a person to inspect tree growth with a view to trimming trees back to help reduce straw loss and that an inspection in Nocton is imminent.
Cllr N Faulkner reported that curtain-sided covers for lorries is not an issue for other businesses and saw no reason why they could not be used for straw lorries.
It was agreed to keep this item on the agenda until the issue is resolved or a conclusion reached.
442
PROGRESS REPORTS OF PARISH COUNCILLORS
Nothing to report.
443
NOCTON PARISH COUNCIL – DATES OF FUTURE MEETING
It was noted that the next meeting of the Parish Council will be held on 14 January 2020, at The Hive, Wasps Nest, 7pm.
Public Question Session
No comments.
444
TO RESOLVE WHETHER TO EXCLUDE THE PUBLIC AND PRESS FOR CONSIDERATION OF THE FOLLOWING CONFIDENTIAL MATTERS.
It was proposed by Cllr N Faulkner, seconded by Cllr E Murray and it was RESOLVED to exclude the public and press for consideration of the following confidential matters.
The public and press left the meeting at this stage. (20:25pm)
NOCTON VILLAGE HALL REDEVELOPMENT
i. Following receipt of the contractual agreement from the PC Solicitors, it was agreed that this be signed by the Clerk and returned.
ii. It was agreed that the PC meet any reasonable legal costs which might be requested in order to gain the necessary permission for granting a lease to the new Charitable Trust, when established.
Clerk
There being no further business the Chair closed the meeting at 20:36pm
Chair………I. GOLDSWORTHY…
Date………14 JANUARY 2020……….
Nocton Parish Council – 10 December 2019