2018 Meetings - Minutes

Minutes of the Meeting of Nocton Parish Council held in the Village Hall, 
Main Street, Nocton on Tuesday, 11 December 2018 at 7.00 pm

PRESENT: Cllr Ian Goldsworthy (Chair),), Cllr Graham Jones, Cllr M. Kaye, Cllr M. Williams
Also present: Ruth Keillar (Clerk) and CCllr R Oxby.  DCllr R Kendrick arrived during the start of the meeting.
Five members of the Public.

PUBLIC QUESTION TIME
No questions had been received at this time.

281 APOLOGIES AND REASON FOR ABSENCE
Apologies had been received from Cllr Elisabeth Murray (Vice Chair), Cllr J. Kania DCllr John Money, reasons accepted. 

282 DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received.

283 MINUTES 
a) It was proposed by Cllr M. Kaye, seconded by Cllr G. Jones and it was RESOLVED that the Minutes of the meeting of the Parish Council held on 13 November 2018 were taken as read and signed as correct. 
b) It was proposed by Cllr M. Kaye, seconded by Cllr N. Faulkner and it was RESOLVED that the Minutes of the Extra-Ordinary Meeting of the Parish Council held on 3 December 2018 were taken as read and signed as correct.

284 REPORTS OF REPRESENTATIVES
a) Local Police – No representatives were in attendance. The police report had been received; during the period 12 November to 12 December there were no reported crimes. 
b) Village Hall Management Committee – Cllr I. Goldsworthy had attended the meeting on 5 December and his report of the discussions was noted.
c) District Councillors – DCllr Kendrick arrived following this agenda item and gave a verbal report retrospectively. The report included a brief overview of the new NKDC Waste site at Metheringham.
d) County Councillor – CCllr R Oxby had submitted a written report, which had been circulated to all and is available to view on the website.

285 PARISH CLERK
The Parish Council noted the Clerk’s report, which had been circulated previously. 
Items discussed:
Financial Report:
a) Electricity prices increase. It was agreed to investigate other suppliers.
b) Lloyds Bank complaint. It was proposed by Cllr M. Williams, seconded by Cllr G. Jones and it was RESOLVED that the Clerk submit an invoice to Lloyds to reclaim costs involved in attending their branch to resolve an issue relating to the PC Bank Account.

286 NOCTON VILLAGE HALL – PROPOSED REDEVELOPMENT
a) It was noted that the PC had received answers to the issues raised at the Extra-ordinary meeting on 3 December and that the following requires action:
i. Contractual agreement is required, follow up with Simons/Maher Millard.
ii. Client Representative, It was agreed that an article be placed in Nocton News in the new year to ascertain whether any villagers were interested in taking on this role during the rebuilding work.
b) It was proposed by Cllr M. Kaye, seconded by Cllr M. Williams and it was RESOLVED that the sum of £3,000 be paid to Maher Millard to enable pre-construction works to take place. 
c) It was agreed to pay the pre-approved costs to Simons as follows:
Simons Design, planning sign off/ additional work- £2,160.
Principal Designer role (1 day’s allocation) - £540. 
d) Cllr M. Kaye gave a verbal report on the meeting held on 5 December with Elysian Associates on VAT and the future village hall management arrangements.
It was noted that VAT reclaims will be made on a monthly basis, as appropriate (i.e. if the re-claim is less than £100 it must cover a period of at least 12 months)

287 WORKING GROUP – VILLAGE HALL MANAGEMENT TRUST
Cllr M. Kaye gave a verbal report and confirmed that a number of volunteers had come forward. It was reported that there were options to the previously proposed Charitable Trust and that further information will be brought to a future meeting.
288 WORKING PARTY – VILLAGE HALL CLOSURE
Cllr I. Goldsworthy reported that the meeting of the Working Party, held on 5 December, had been very positive and good progress was being made. Cllr N. Faulkner suggested that he may be able to secure additional container storage if needed.

289 NEIGHBOURHOOD PLAN
It was noted that work to amend the Plan is still scheduled to commence early in the new year.

290 LITTER AND DOG WASTE BINS
It was proposed by Cllr M. Kaye, seconded by Cllr N. Faulkner and it was RESOLVED that the PC purchase a new Topsy 2000 litter bin, at a cost of £168.12 + VAT, to be sited at the far end of the Bridle Path (by the “crossroad” and that Beeswax Dyson be contacted to request assistance with installation. It was agreed that the existing red bin at that site be re-sited to replace DB/09.

291 STRAW ON THE HIGHWAY
a) It was noted that CCllr R Oxby had not been able to make any progress to arrange the joint meeting, to include NKDC, the straw companies, LCC Highways and neighbouring PCs, as promised on 11 September, Minute 244, at the meeting of 9 October, Minute 258 and 13 November, Minute 271.
Cllr G. Jones supplied CCllr Oxby with another copy of S149, Highways Act, for reference.
It was noted that several other PCs, across the area were concerned about this issue, as previously reported.
CCllr R Oxby confirmed that he would, however, continue to progress this issue.
b) Cllr N. Faulkner reported an additional issue regarding leaves on the highway and DCllr Kendrick offered to investigate the sweeping schedule.

292 PLANNING APPLICATIONS AND ISSUES
a) No planning applications had been received.
b) The following planning decisions were noted:
i. 18/1288/HOUS 3 The Park Potterhanworth. Approved
ii. 18/1260/FUL Plot 7 Red House Farm Main Road Potterhanworth – approved
c) 18/1549/TPO - Land To The Right Hand Side Of Hodgson Close, Nocton – application withdrawn (email 29/11/18)
d) APP/Q2500/W/17/3190663. Application ref N26/0437/17. Dunston Quarry Appeal.
No comments were required or made.

293 PROGRESS REPORTS OF PARISH COUNCILLORS
a) Cllr N. Faulkner reported that the continuing neglect of the old RAF Nocton Hospital site is an increasing Health and Safety issue and presents a real danger to those accessing the site. It was requested that DCllr Kendrick take these concerns to NKDC and report back at the next meeting.
b) Cllr M. Williams reported that 
i. the small wall adjacent to the stream had been repaired.
ii. U3A had contacted her regarding road closures and the Clerk had been asked for clarification. The Clerk reported that Highways had confirmed that the road works in question are at Branston/Canwick. The Clerk advised that the roadworks.org weblink, on the PC website, shows details of roadworks throughout the UK.
c) Cllr G. Jones reported that the PC Christmas tree had been erected and decorated. Thanks were given to the Village Keeper for his help.
d) Cllr I. Goldsworthy reported that
i. Beeswax Dyson have expressed an interest in taking the Sheila Redshaw Archive material and further reports will follow
ii. No response had been received from CCllr Oxby, regarding the request on 13 November, to pursue the installation of a Village Sign at the entrance to the village. CCllr Oxby reported difficulties and confusion over location and IT issues and agreed to follow up and report at the next meeting.

294 NOCTON PARISH COUNCIL – DATES OF FUTURE MEETINGS
It was noted that the next ordinary meeting of the Parish Council will be on Wednesday 23 January 2019. This will enable the budget and precept for 2019/20 to be considered in accordance with NKDC’s timetable.
clerk

Members of the Public voluntarily left the meeting at this point, 8:10pm, prior to the agenda item 15.

295 TO RESOLVE WHETHER TO EXCLUDE THE PUBLIC AND PRESS FOR CONSIDERATION OF THE FOLLOWING CONFIDENTIAL MATTERS. 
No members of the Public were present at this point therefore no resolution was required.
a) Parish Council Legal Representation – Rebuilding of the Village Hall
An update regarding the current legal representation of the PC was received. 
It was proposed by Cllr N. Faulkner seconded by Cllr M. Kaye and it was RESOLVED to investigate other legal representation, with costs of up to £400.
b) It was agreed that, following further legal advice, it may be appropriate to retain a VHMC, with an amended Constitution until such time as a Charitable Trust, or similar body, can be established.

There being no further business the Acting Chair closed the meeting at 8:26pm

Chair……..I GOLDSWORTHY 

Date……..12 FEBRUARY 2019