2018 Meetings - Minutes

Minutes of the Extra Ordinary Meeting of Nocton Parish Council held in the Village Hall, 
Main Street, Nocton on Tuesday, 13 February 2018 at 6.00 pm

PRESENT: Cllr Ian Goldsworthy (Chair), Cllr Elisabeth Murray (Vice Chair), Cllr MaryAnn Williams, Cllr Michael Kaye, Cllr Graham Jones, Cllr Jane Kania.
Also present: Ruth Keillar (Clerk)

Two members of the Public present at commencement, a third member arrived during item 134.

132 PUBLIC QUESTION TIME
A member of the public enquired why agenda item 3 was to be in closed session. It was stated that as details to be discussed related to Data-Sensitive issues, such as named individuals, contractual detail it was necessary to hold this session in closed session to comply with the Data Protection Act 1998.It was further stated that the notes/minutes relating to the meeting would be published in due course. 

133 APOLOGIES AND REASON FOR ABSENCE
Apologies were received from Cllr Neil Faulkner

134 DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received

135 TO RESOLVE WHETHER TO EXCLUDE THE PUBLIC AND PRESS FOR CONSIDERATION OF THE FOLLOWING CONFIDENTIAL MATTER. 

It was proposed by Cllr Murray, seconded by Cllr Kaye and it was RESOLVED to exclude the public and press for consideration of the following confidential matter.
The public and press left the meeting at this stage.

i. Redevelopment of Nocton Village Hall.
a) It was agreed that a letter be sent to the legal representative of a third party, to seek clarity of the legal understanding of issues relating to the refurbishment.
b) It was agreed that following an indicated additional delay from the developer, that they be asked to provide the required updated financial cost-plan by the deadline of end February as previously promised. 
c) It was agreed to investigate the possibility of sourcing an additional area for the purpose of providing a temporary builders storage area, should this be required.
d) It was proposed by Cllr Kaye, seconded by Cllr Williams and it was RESOLVED that a Working Group be created to investigate and research any necessary aspects of the project in order to prepare information for the Parish Council to consider. The Working Group is informal, no minutes will be produced, no resolutions or decisions can be made, any relevant reports will be brought before the formal meeting of the Parish Council for consideration. 

There being no further business the Chair closed the meeting at 7:01pm

Chair………I Goldsworthy

Date...........13 March 2018
Nocton Parish Council – 13 February 2018