May 8 2018 - Annual Meeting of the Parish Council - Minutes
MINUTES OF THE ANNUAL MEETING OF THE COUNCIL (AGM) OF
NOCTON PARISH COUNCIL
Held on Tuesday 8 May 2018 at 8pm at Nocton Village Hall
PRESENT: Cllr Ian Goldsworthy (Chair) elected at minute 1i., Cllr Elisabeth Murray Vice-Chair) elected at minute 1.ii., Cllr Jane Kania, Cllr MaryAnn Williams, Cllr Graham Jones, Cllr Michael Kaye, Cllr Neil Faulkner.
Also present: Ruth Keillar (Clerk)
There were seven members of the public present.
165 ELECTION OF CHAIR AND VICE-CHAIR FOR THE COUNCIL YEAR 2017-2018.
i. It was proposed by Cllr Murray, seconded by Cllr Kania and it was RESOLVED that Cllr I Goldsworthy be elected as Chairman of the Council.
ii. It was proposed by Cllr Kaye, seconded by Cllr Williams and it was RESOLVED that Cllr E Murray be elected as Vice-Chair of the Council.
166 TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
None received
167 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received
168 MINUTES OF THE ANNUAL GENERAL MEETING OF THE PARISH COUNCIL HELD 10 MAY 2016
It was noted that the minutes had been accepted and signed at the meeting of 14 June 2016 – minute reference 5.
169 APPOINTMENT OF REPRESENTATIVES TO LOCAL AND OTHER ORGANISATIONS
The Parish Council made the following appointments to local and other organisations:
a) Cllr Williams - Nocton Village Hall Management Committee.
b) Cllrs Goldsworthy and Murray - Nocton and Potterhanworth Joint Neighbourhood Plan Steering Group
170 ADOPTION OF POLICY AND PROCEDURES
It was agreed to re-adopt the following Council Policies and Procedures for the Council Year 2018/19:
a) Code of Conduct (updated – copy attached)
b) Standing Orders (updated – copy attached)
c) Financial Regulations (updated – copy attached)
d) Communications Policy (updated – copy attached)
e) Audio Recording at Meetings (new policy)
f) Equality & Diversity Policy
g) Disciplinary, Dismissal and Grievance Procedure
h) Complaints Procedure
i) Bullying and Harassment/Dignity at Work Policy
It was noted that due to new General Data Protection Regulations, coming into force on 25th May 2018, the following policies and any additional supporting policies, will be updated when all relevant information has been received:
j) Data Protection & Information Security Policy
k) Freedom of Information
171 ALLOCATION OF PORTFOLIOS TO PARISH COUNCILLORS
It was proposed by Cllr M. Williams, seconded by Cllr G. Jones and it was RESOLVED that the following portfolios/areas of interest be allocated to individual Councillors as follows:
Financial Matters, Budget and Policy Cllr Goldsworthy
Nocton School, Young People and Publicity and Promotions Cllr Kania
Nocton Hall, Crime and Prevention Cllr Jones
Traffic and Highways and Arts Cllr Williams
Nocton Park Cllr Faulkner
Village Hall and Social Club Cllr Williams
Planning Cllr Kaye
Neighbourhood Plan Cllr Murray
172 APPOINTMENT OF SUB-COMMITTEES AND WORKING GROUPS
The Parish Council made the following appointment to Sub-Committees and Working Groups:
a) Nocton Village Hall Rebuilding Working Group
All members were appointed to serve on the NVHRWG. The VHMC and Social Club will also be invited to attend meetings
173 DATES OF MEETINGS
It was agreed that meetings of the Parish Council will be held on the following dates during the remainder of 2018 and in 2019:-
Tuesday 22 May (Annual Parish Meeting), followed by an Extra-Ordinary meeting of the Parish Council.
2018: Tuesdays 12 June, 10 July, 14 August (tbc), 11 September, 9 October, 13 November, 11 December.
2019: Tuesdays 8 January, 12 February, 12 March, 9 April.
174 CHAIR’S ANNUAL REPORT 2017/18
The Parish Council received the Chair’s Annual Report 2017/18 (copy attached to the signed copy of these minutes).
The Chair placed on record his appreciation of the commitment shown by the Parish Clerk, Village Keeper and all Parish Councillors to the work of the Parish Council and to the wider community.
There being no further business the Chair closed the meeting at 7:15 pm
Chair……I. GOLDSWORTHY…
Date…… 12 JUNE 2018….
Nocton Parish Council – 08 May 2018