2018 Meetings - Minutes

Minutes of the Meeting of Nocton Parish Council held in the Village Hall, 
Main Street, Nocton on Tuesday, 8 May 2018 following the Annual Meeting of the Parish Council at 7.00 pm. Meeting commenced at 7;16pm

PRESENT: Cllr Ian Goldsworthy (Chair), Cllr Elisabeth Murray (Vice Chair), Cllr Neil Faulkner, Cllr Graham Jones, Cllr Michael Kaye, Cllr Jane Kania, 
Cllr MaryAnn Williams.
Also present: Ruth Keillar (Clerk). 

Seven members of the Public 

CHAIRMAN’S OPENING COMMENTS
The Chairman reported that the sad news of the death of Peter Ford had been received. Peter was the was the editor of the MACLA Green Book. It was agreed to send a message of condolence from Nocton Parish Council to Mr Ford’s wife, via the Clerk at Metheringham PC

PUBLIC QUESTION TIME
No questions had been received at this time.

175 APOLOGIES AND REASON FOR ABSENCE
None received

176 DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received.

177 MINUTES 
It was proposed by Cllr M. Williams, seconded by Cllr E. Murray and it was RESOLVED that the Minutes of the meeting of the Parish Council held on 10 April 2018 were taken as read and signed as correct. 

178 REPORTS OF REPRESENTATIVES
a) Local Police
No representatives were in attendance. The police report had been received, with one recorded crime as follows:
Theft – Nocton Hall – Between 05/05/18 and 06/05/18 – Theft of a CCTV camera – Filed Undetected
Cllr G. Jones reported that a news alert regarding a prowler in the area had been received.
b) Village Hall Management Committee. Cllr M. Kaye gave a verbal report of the VHMC meeting he attended on 24 April. 
c) District Councillor – not present
d) County Councillor – not present

179 PARISH CLERK
a) The Parish Council noted the Clerk’s report, which had been circulated previously. 
Report Items discussed:
Cllr G. Jones commented that the dissolution of the group responsible for managing the Nocton Arts Trail the remaining funds in its account of £32 had been transferred to Nocton Parish Council. It was agreed to send a letter of thanks to Mr Cliff Baxendale. 
b) It was noted that documents relating to the Internal and External Audit will be prepared for approval and signing at the Extra-Ordinary Meeting of the Parish Council on 22 May:
i. the Internal Auditor’s Report
ii. Annual Governance Statement
iii. Accounting Statement
iv. Date of Commencement of Period for the Exercise of Public Rights
c) It was noted that the Village School wishes to hold a Summer Fete on the Green, Saturday 30th June. Risk Assessment requested.
d) It was noted that the School wishes to hold an informal Picnic on the Village Green on Saturday 9 June, following a fundraising sponsored walk.

180 NOCTON VILLAGE HALL – PROPOSED REDEVELOPMENT
a) It was noted that an update has been requested from Simons for final costs. Simons representatives will be attending the Annual Parish Meeting, Tuesday 22 May.
b) It was proposed by Cllr E. Murray seconded by Cllr M. Kaye and it was RESOLVED to pursue enlisting the services of a professional “Bid-Writer” for fundraising towards the refurbishment costs

181 PLANNING APPLICATIONS AND ISSUES
a) Applications had been received.
i. 18/0305/RESM - The Shieling, The Green Nocton, revised floor plans and elevations – deadline for comments 15 May. It was proposed by Cllr E. Murray seconded by Cllr M. Williams and it was RESOLVED to submit an objection.
ii. 18/0478/FUL - Land North of Green Lane Nocton, Proposed construction of an agricultural reservoir, pump house and associated infrastructure – deadline for comments 11 May. It was agreed to support this application.

b) The Parish Council noted the following decision received.

c) Cllr M. Kaye reported that Plot 71a Steamer Park road is still an ongoing issue and that updates have not been received from NKDC as promised. 

182 NEIGHBOURHOOD PLAN AND LOCAL PLAN
Cllr Murray gave a verbal progress report regarding the process to modify the NP. 

183 CRICKET CLUB PORTALOOS
It was proposed by Cllr G. Jones seconded by Cllr M. Kaye and it was RESOLVED to list the two portaloos on eBay and that the proceeds be shared with the Cricket Club. It was agreed that the toilets would be serviced prior to sale, on condition of sale.

184 PROGRESS REPORTS OF PARISH COUNCILLORS
a) Cllr Williams reported that:
i. The Church flower arrangement festival takes place in June. The Parish Council will submit an unofficial entry as a group, at no cost to the Parish Council.
b) Cllr Jones reported that
i. The Community Safety Team’s event ‘Friends against Scams’ is available to visit the Parish, dates to be investigated. It was agreed to add this to the next agenda for consideration.
c) Cllr Kania reported that:
i. Nocton News is currently full, with 10 editions per.anum.
ii. The Dog Waste bins at the top of the Bridal Path are usually full to overflowing. It was agreed that the Clerk investigate the purchase of a higher capacity/additional bin. 
d) Cllr Faulkner reported that:
i. Nocton Park Grass Cutting is not included in any Highways/DC programme; it was noted, therefore, that this cutting is now being undertaken by the Nocton Park Management Committee.

185 NOCTON PARISH COUNCIL – DATES OF NEXT MEETING
a) It was noted that the next meeting will be the Annual Parish Meeting, 22 May at 7pm.. It was agreed to allow a budget of up to £60 for refreshments.
b) It was noted that there will be an Extra-Ordinary Meeting of the Parish Council, 22 May, following the APM.
c) It was noted that the next regular meeting of the Parish Council will be 12 June at 7pm.

186 PUBLIC QUESTION SESSION
i. A member of the public asked if there were any updates regarding faulty street lights. It was reported that Highways issues are still outstanding. Potholes were also mentioned as an ongoing issue. It was agreed to compile an up to date list of all Highways issues which had previously been reported by the Parish Council under the new system and to request an update from Highways.
ii. A member of the public asked if there was any update regarding the Village Hall redevelopment with regard to when the project might commence. It was reported that the following agenda item, which had to be taken in Confidential Session, would be considering the position of the project with regard to the Covenant issue and any other next steps which the PC would need to take. For the time being it was still assumed that the rebuilding would commence in the Autumn but that as soon as the position became more clear all interested groups, etc would be informed.

187 TO RESOLVE WHETHER TO EXCLUDE THE PUBLIC AND PRESS FOR CONSIDERATION OF THE FOLLOWING CONFIDENTIAL MATTER. 

It was proposed by Cllr E. Murray, seconded by Cllr M. Kaye and it was RESOLVED to exclude the public and press for consideration of the following confidential matter.
The public and press left the meeting at this stage. (8:25pm)

188 Redevelopment of Nocton Village Hall.

It was agreed to send a letter to the solicitors of the Village Hall car park, copying in the PC’s solicitor.

189 Village Keeper and Dog Warden

It was proposed by Cllr E. Murray, seconded by Cllr M. Williams and it was RESOLVED to increase the hourly rate of the village Keeper to £7.83 per hour, backdated from 1st April 2018.

There being no further business, the Chair closed the meeting at 8:40pm

Chair…………I. GOLDSWORTHY

Date…………12 JUNE 2018….