2024 Meetings - Minutes

11th June 2024 Full Council Meeting

MINUTES - PARISH COUNCIL MEETING

Tuesday 11th June 2024 at 7.00pm

MEMBERSHIP:

Chair:​​ Councillor Andy Hone

Vice-chair: ​Councillor George McDonnell

Councillors:​ Paul Browne, Martin Duff, Richard Robinson, Richard Marshall, (1 vacancy) 

Clerk: ​​John Money RFO: Gordon Roe

 

Attendance: Cllrs Hone, Robinson, Duff & Browne plus 4 members of the public.

                                                            

  • Public forum

  • A resident raised issues for follow up with Cllr Carrington including the standard of the road surface on Main Street (with the resultant noise from heavy vehicles); the installation of 30mph repeater signs along Nocton Park Road and signage on The Bridleway to make it clear that motorised vehicles are not allowed to use it - Action Clerk to request update from Cllr Carrington.

 

  • County and District Councillors' reports - None in attendance, report from Cllr Parry circulated to Councillors before the meeting.

 

Agenda Items:

1. To appoint an Acting Clerk for this meeting - Cllr Hone appointed unanimously

2. Apologies for Absence:

  • Apologies received from Cllrs McDonnell & Marshall, NPC Clerk, Cllr Carrington & Cllr Parry

3. Declarations of Interest: 

  • None declared

4. Minutes: To approve as a correct record the notes of the Full Council Meeting held on 14 May 2024 and to authorise the Chair to sign them as the official minutes.

  • Approved unanimously and signed.

5. Chair’s Report: To receive a report from the Chair of the Council.

  • Wellhead Lane closure 1st July

  • Additional Litter Bin now installed at Cricket Club car park

  • Thanks to the Clerk and RFO for their diligence during year end audit / AGAR process

  • Thanks to Martin O’Donnell for his help in cleaning Hub carpets

  • AG Properties to be written to with our requirement for the overflow car park - Action Clerk

  • NKDC Community Sports Officer to be met with to discuss opportunities for the village - action Clerk

  •  Builder has committed verbally to repair the cellar floor before the end of September

6. Hub Manager’s Report: To receive a report from the Hub Manager.

  • Following a recent hire which had left the Hub dirty, it was decided to withhold the damage deposit for this hire and to consider increasing the value of the deposit taken for future bookings (Action Clerk - agenda item for next meeting).

  • A number of minor repairs have recently been completed.

  • An updated hirers’ guide has been introduced following advice from NKDC.

7. Parish Clerk’s Report: To receive a report from the Clerk of the Council including actions arising from previous meetings.  None given due to absence.

8. To agree proposed changes to policies and procedures that have been reviewed by councillors to date (GDPR Policies).

  • Hub Digital Privacy Policy - No changes needed (Cllr McDonnell) - agreed by all.

  • Privacy Notices - Cllr Browne to resend his recommendations - Action Cllr Browne

9. To consider an application for Nocton 200 Club funds

  • Agreed £119 donation to Nocton Cricket Club for strimmer - Action Clerk to progress

10. To discuss/consider options for ongoing Hub maintenance

  • Discussion held based on paper previously circulated by Cllr Hone.  It was agreed to put some form of delegated authority in place (who? / how much?) and to appoint tradesmen / contracted maintenance (eg Homeserve style contract) with the possibility of using the Village Keeper for smaller tasks - Action Cllr Browne to present route forward at next meeting.

11. Planning Matters:

  • 24/0608/PNREN - unanimously agreed to support this application - action Clerk

12. To consider whether to accept the LALC internal audit report for 2023/24

  • Report unanimously accepted (except for the misunderstanding over accounting practices (item J) for which we expect an updated report and AGAR form page 3 (see item 13)).

13. To consider whether to accept the 2023/24 AGAR return as prepared by our RFO

  • Report unanimously accepted as an accurate picture of the Parish Council’s accounts.  The AGAR return was then signed by the Chair and will be submitted in line with requirements.

14. Financial Matters: 

(a) To note the current bank balances

  • Noted

(b) To ratify payments for the month of May 2024 and to approve the list of upcoming payments.

  • Ratified

(c) To accept the 2023/24 end of year finance report as prepared by our RFO

  • Unanimously accepted (this item was handled by council before item 13 above)

15. Date of Next Meeting: To confirm that the next meeting of the Council will take place on 9th July 2024.

  • Confirmed.  It was agreed to wait until the July meeting to decide if a meeting in August is required.

Public forum (10mins)

  • It was confirmed that holding separate events at The Hub on the day of an election did not present any conflict of interest.

  • It was agreed to establish whether a damage deposit is required for NKDC election bookings - action Cllr Hone

 

16. The meeting to move into private session to discuss a personal matter.

  • Resolved to move to private session where the matter was discussed and the position clarified.

 

Meeting concluded at 8.35pm