January 14 2020 - Minutes
Minutes of the Meeting of Nocton Parish Council held in The Hive, Wasps Nest, on Tuesday, 14 January 2020 at 7:00 pm
PRESENT: Cllr Ian Goldsworthy (Chair), Cllr Elisabeth Murray (Vice Chair), Cllr Neil Faulkner, Cllr Philip Johnston-Davis, Cllr Jane Kania, Cllr Michael Kaye.
Also present: R Keillar (Clerk), CCllr Ron Oxby, DCllr Nick Byatt.
13 members of the Public
PUBLIC QUESTION TIME
None received.
445
APOLOGIES AND REASON FOR ABSENCE
Apologies were received from DCllr Laura Pearson.
446
DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received.
447
MINUTES
a) It was proposed by Cllr N Faulkner, seconded by Cllr E Murray and it was RESOLVED that the Minutes of the meeting of the Parish Council held 10 December 2019 be taken as read and signed as correct.
448
REPORTS OF REPRESENTATIVES
a) Local Police – The police report was now available to see online at: https://www.police.uk/lincolnshire/NC39/crime/
There were 4 reported crimes in November, details of which were noted.
b) District Councillors –DCllr Nick Byatt gave a brief verbal report.
c) County Councillor – CCllr Oxby had submitted his report by email, which had been circulated and posted onto the website. He gave a brief verbal update.
449
PARISH CLERK
a) a) The Parish Council noted the Clerk’s Report which had been circulated previously. Items discussed further:
b) Item 3. It was agreed that the Clerk be reimbursed for 8 storage containers, £40 for use in connection with storage of the Village archive.
c) Item 4. It was agreed that the costs of using dedicated parish councillor email addresses be investigated and reported to a future meeting.
Item 6. It was proposed by Cllr G Jones, seconded by Cllr J Kania and it was RESOLVED that the Clerk be reimbursed for the additional work carried out over the past year at a cost of £291.75.
Item 7 v. It was agreed that an item for establishing a ring-fenced pot for use by the Nocton Hub Working Group (NHWG) within the PC Bank account, be discussed at the next meeting.
d) b) The Parish Council noted the Financial Report which had been circulated previously. Item discussed further:
Item 5. It was agreed that Cllr G Jones be removed from the Bank mandate and Cllr E Murray be added.
450
REVENUE BUDGET AND PRECEPT 2020/21
The Chair introduced a report, prepared by himself and the Clerk on a proposed Revenue Budget and associated Precept requirement for 2020/21. It was proposed by Cllr G Jones, seconded by Cllr M Kaye and it was RESOLVED that (i) the Parish Council’s Revenue Budget for 2020/21 be as set out in the Appendix to these Minutes; (ii) a contribution of £3,750 be made to support the Budget resulting in a Precept requirement of £25,120, representing a decrease of 2% in the amount paid by Band D equivalent Council Tax Payer over last year; and (iii) should further information be received from NKDC that requires an amendment to these figures, then a maximum of £250 from the Parish Council’s General Reserve be used to maintain the 2% reduction. Any changes which would involve an increase above this amount will require an Extra-ordinary Meeting of the Parish Council. The precept will be submitted to NKDC by 31 January 2020.
451
NOCTON VILLAGE HALL REDEVELOPMENT
a) Following a meeting between PC members and Maher Millard, it was reported that the building is due to be completed by mid March 2020. There are some cost issues to be resolved, including payments made to Simons Design.
b) Cllr P Johnston-Davis had circulated a note of the NHWG held on 07/01/20. The next meeting is 12/02/20.
i. The Internal and External Colour Scheme and floor coverings (with the exception of those for the Leisure Area and Events Hall where further options for a wood effect finish will be investigated) were agreed and will be forwarded to the Contractor.
ii. Arrangements for the appointment of a temporary Caretaker and Cleaner were in hand and final details will be reported in due course.
iii. It was agreed that the Licensing arrangements, which are awaiting final clarification by the Clerk, will be progressed as soon as possible.
c) It was agreed that Ruth Eagle be appointed to the NHWG to serve as the seventh member.
d) It was agreed that the PC acquire Equals Debit Cards for use by named persons serving on the NHWG and also the Parish Clerk, for the purchase of sundries, etc relating to the Nocton Village Hall/Community Hub and the PC respectively.
It was agreed that a value of £250 be placed onto each card for this purpose, with monies for any pre-approved larger purchase by additional top-up.
e) Cllr P Johnston-Davis reported that the Press Release drafted pre- Xmas would be amended and released. A Final Report to accompany the submission of the Invoice for WREN/FCC funding, which is required by 16 January, was in hand.
f) It was noted that that the grant application to NKDC for £2,500 towards the purchase and installation of a CCTV system must now be re-worded and re-submitted.
g) The Chair reported that notwithstanding a generous offer from Beeswax Farming, the proposed purchase of Dyson hand dryers, etc for the new building was not possible on cost grounds. An alternative option had, therefore, been agreed with the Contractor.
CCllr Oxby left the meeting at this point, 20:02
452
FUNDING OPPORTUNITY FOR CO-OP COMMUNITY GRANT
It was agreed that the suggested text be approved, that 5 persons provide their Co-op loyalty card details and that the application be submitted by the deadline of 31 January 2020. Successful applications will be announced in April 2020 and fundraising will be Autumn 2020 (Sept – November).
https://www.lincolnshire.coop/community/community-champions/support-for-community-groups
453
PLANNING APPLICATIONS AND ISSUES
a) The Parish Council considered the following applications:
i. 19/1661/VARCON Rushfield Lakes Station Road Potterhanworth – amendment.
ii. 20/0025/TPO – Hawthorne House, Main Street, Nocton. 2 February 2020.
iii. 19/1753/FUL Plot 6 Red House Farm Main Road Potterhanworth. 6 Feb 2020.
iv. 19/1661/VARCON Rushfield Lakes Station Road Potterhanworth. 10 January
No comments were required for any of the applications.
b) The following planning decision was noted:
i. 19/1441/FUL The Water Tower, Raf Nocton Hospital Nocton – approved.
454
SOCIAL MEDIA
It was proposed by Cllr E Murray, seconded by Cllr G Jones and it was RESOLVED that a separate account, NoctonPC, be deployed for posts about the work of the Parish Council onto the What’s On In Nocton and any other relevant Facebook pages.
455
STRAW ON THE HIGHWAY
DCllr Nick Byatt reported that LCC, had conducted an inspection and had identified a number of trees on the school playing field which require attention. Rowan Smith, Local Highways Manager, LCC, has contacted the school to request that the appropriate works are undertaken. It was noted that that Mr Sardeson had also made an inspection of other areas within the Parish and neighbouring parishes where requested.
456
PROGRESS REPORTS OF PARISH COUNCILLORS
a) Cllr N Faulkner reported that the damaged Village Sign was currently under investigation to establish the scale of any repairs required. It was noted that any materials required could be requested at the next meeting.
b) Cllr J Kania reported that the school had started to use some of the 200Club funding, awarded in November (minute 427) and had asked for their thanks to be passed on to the Parish Council.
457
NOCTON PARISH COUNCIL – DATES OF FUTURE MEETING
It was noted that the next meeting of the Parish Council will be held on 11 February 2020, at The Hive, Wasps Nest, 7pm.
Public Question Session
No comments.
458
TO RESOLVE WHETHER TO EXCLUDE THE PUBLIC AND PRESS FOR CONSIDERATION OF THE FOLLOWING CONFIDENTIAL MATTERS.
It was proposed by Cllr E Murray, seconded by Cllr M Kaye and it was RESOLVED to exclude the public and press for consideration of the following confidential matters.
The public and press left the meeting at this stage. (20:42pm)
To consider confidential guidance for Parish Councils received from the National Association of Civic Officers and the Ministry of Housing, Communities and Local Government regarding certain emergency and planning issues.
It was agreed that Cllr N Faulkner and the Clerk attend a LALC event on Emergency Planning, 23 April 2020 and report back to the PC for consideration of developing a Nocton emergency Plan.
There being no further business the Chair closed the meeting at 20:50
Acting Chair/Vice Chair…………E. MURRAY…
Date………………………………11 FEBRUARY 2020…….
Nocton Parish Council – 14 January 2020