February 11 2020 - Minutes
Minutes of the Meeting of Nocton Parish Council held in The Hive, Wasps Nest, on Tuesday, 11 February 2020 at 7:00 pm
PRESENT: Cllr Elisabeth Murray (Vice Chair/Acting Chair), Cllr Neil Faulkner, Cllr Philip Johnston-Davis, Cllr Michael Kaye.
Also present: R Keillar (Clerk), CCllr Ron Oxby, DCllr Nick Byatt.
8 members of the Public
PUBLIC QUESTION TIME
None received.
459
APOLOGIES AND REASON FOR ABSENCE
Apologies were received from Cllr Ian Goldsworthy (Chair), Cllr Graham Jones, Cllr Jane Kania.
460
DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received.
461
MINUTES
a) It was proposed by Cllr M Kaye, seconded by Cllr N Faulkner and it was RESOLVED that the Minutes of the meeting of the Parish Council held 14 January 2020 be taken as read and signed as correct.
462
REPORTS OF REPRESENTATIVES
a) Local Police – The police report was now available to see online at: https://www.police.uk/lincolnshire/NC39/crime/
b) District Councillors –DCllr Nick Byatt and DCllr Laura Pearson gave brief verbal reports.
c) County Councillor – CCllr Oxby had submitted his report by email, which had been circulated and posted onto the website. He gave a brief verbal update.
463
PARISH CLERK
a) a) The Parish Council noted the Clerk’s Report which had been circulated previously. Items discussed further:
Item a)1.iii. It was agreed that a suitable date be selected by the Clerk.
Item a)2.i. It was agreed that a reply be submitted to the correspondent, regarding the old VH E-ON account contact details.
b) b) The Parish Council noted the Financial Report which had been circulated previously.
464
NOCTON VILLAGE HALLCOMMUNITY HUB REDEVELOPMENT
a) Cllr M Kaye gave a verbal report regarding the progress of the project, which is still on course for opening mid-March. Further discussion regarding the historical invoice relating to Simons Delta will need to take place to establish the PC position and any action required. It was agreed that an Extra-Ordinary meeting be arranged to discuss this and any other associated items.
b) Cllr P Johnston-Davis gave a brief verbal update regarding the NHWG meeting held on 07/01/20, new member Ruth Eagle had attended. The next meeting is 04/03/20 and it was requested that an additional member of the PC attends.
It was noted that MaryAnn Williams had resigned from the Group and a vote of thanks was recorded. It was agreed that an additional member be recruited from outside the PC.
i. It was noted that in accordance with the decision at the last meeting, and following consultation with all parish councillors and the Social Club, it has been decided to install “Classic Oak” wood-effect safety flooring to the Leisure Area and Events Hall at an additional cost of £1253. There has been an issue of costs raised by the Social Club, which will be considered at the extra-ordinary meeting.
ii. It was noted that the final documentation regarding the appointment of a temporary Caretaker and Cleaner is in hand and will be confirmed at the next meeting
c) It was reported that the clerk had met with NKDC Licensing Officer, Neil Chadwick, on 11 February. The Premises Licence application is in work and is awaiting signed DPS from the previous DPS holder.
d) It was reported that the PC acquire Equals Debit Cards for use by named persons serving on the NHWG and also the Parish Clerk, for the purchase of sundries, etc relating to the Nocton Village Hall/Community Hub and the PC respectively have been instigated. A change to one cardholder for NHWG was noted.
e) The Clerk reported that the WREN/FCC application had been submitted, however there was a requirement for further images showing finished works relating to the grant be submitted, in order for the funds to be released.
Cllr P Johnston-Davis reported that a further Press Release will be drafted as the next step in the publicity program
f) It was reported that the grant application to NKDC for £2,500 towards the purchase and installation of a CCTV system is still to be submitted and is awaiting 3 quotes as promised by the Contractor.
465
FINANCIAL ACCOUNT FOR NOCTON HUB
a) It was proposed by Cllr M Kaye, seconded by Cllr N Faulkner and it was RESOLVED that a ring-fenced facility within the current PC bank account be set up, for the payment and holding of funds for Nocton Hub Working Group relating to ‘the ‘Easy Fund Raising’ scheme.
466
PLANNING APPLICATIONS AND ISSUES
a) The Parish Council considered the following applications:
i. 20/0042/TCA – Hawthorne House, Main Street, Nocton.
ii. 20/0019/HOUS Gap In The Hedge Moor Lane Potterhanworth.
iii. 19/1540/VARCON Plot 3 Land At Red House Farm Main Rd. Potterhanworth.
iv. 20/0084/TPO - Rostrop Road, Akriotiri Square & Amenity Field, Nocton.
v. 20/0146/TPO – 33 The Park, Potterhanworth.
vi. 19/1753/FUL Plot 6 Red House Farm Main Road Potterhanworth - amendment
No comments were required for any of the applications.
b) The following planning decision was noted:
i. 19/1661/VARCON Rushfield Lakes Station Road Potterhanworth - approved
467
STRAW ON THE HIGHWAY
DCllr Nick Byatt reported that investigation into a remedy is still ongoing. CCllr Ron Oxby reported that the LCC request to the school to trim back trees had not yet been carried out.
468
PROGRESS REPORTS OF PARISH COUNCILLORS
a) Cllr N Faulkner reported that the damaged Village Sign was beyond repair. It was noted that an alternative will have to be considered at a future date.
469
NOCTON PARISH COUNCIL – DATES OF FUTURE MEETING
It was noted that the next meeting of the Parish Council will be held on 10 March 2020, at The Hive, Wasps Nest, 7pm.
It was noted that that an Extra-Ordinary meeting would be called for Monday 17 February 2020, at The Hive, Wasps Nest (pending availability), 10AM.
Public Question Session
No comments.
470
TO RESOLVE WHETHER TO EXCLUDE THE PUBLIC AND PRESS FOR CONSIDERATION OF THE FOLLOWING CONFIDENTIAL MATTERS.
It was proposed by Cllr M Kaye, seconded by Cllr N Faulkner and it was RESOLVED to exclude the public and press for consideration of the following confidential matters.
The public and press left the meeting at this stage. (19:48pm)
To consider confidential guidance for Parish Councils received from the National Association of Civic Officers and the Ministry of Housing, Communities and Local Government regarding certain emergency and planning issues.
It was proposed by Cllr M Kaye, seconded by Cllr P Johnston-Davis and it was RESOLVED that a sum up to £25 be allocated to purchase stationery and materials for PC recording of emergency/planning events and that this may be arranged in conjunction with neighboring parishes of Potterhanworth and Dunston.
It was agreed that the Clerk contact LALC to suggest that a county-wide recording system be investigated
There being no further business the Chair closed the meeting at 20:02
Chair……………………………..
Date……………………………….
Nocton Parish Council – 11 February 2020