July 01 - August 11 2020 - Clerk's Report
a) 1. CLERK’S REPORT TO 01 July – 31 July 2020 – 11 August 2020
i. Charitable Trust Deed. Sills and Betteridge chased re costs and timescale.
ii. Contracts have been issued to the Hub Manager and Cleaner. (07/07/20)
iii. Equals Debit Card Agreements have been issued to Hub Manager and Hub Working Group Member.
iv. Highways are to work in the area for 6 weeks, starting 4 august. Marianne Overton has requested that a list to be complied. (08/07/20). Circulated to all.
v. LALC has issued an update to meeting, where PCs are ‘strongly advised to continue with remote meetings without the need for face-to-face contact. (09/07/20).
vi. LALC has circulated an update regarding PC websites. Virtual training will be provided to Clerks. New website templates are being rolled out. No existing content will be moved over by LCC. (09/07/20). Items v & vi Circulated to all via e-news 06/07/20 issue.
vii. NKC has issued an update on Licensing Act 2003 – Policy consultation: 07/07/20 – 07/09/20. (07/07/20). Circulated to all.
viii. Police Panel Representative: The Chair of the B1188 Community Police Panel has enquired about when/who the new representative will be and if he/she will attend the meeting on Monday, 7th September at 7 p.m. Including Nocton PC representative, there will be six individuals, plus whoever attends from our police team.
ix. Lincolnshire Police Fraud Scam survey – posted onto website. (09/07/20).
x. LCC has issues a warning regarding rogue ‘highways’ operation contacting PCs to carry out works. (13/07/20).
xi. Gov.co email addresses – WIP.
From august 01 – 11:
xii. LALC has circulated new guidance to holding remote meetings: https://www.lalc.co.uk/nalc-legal-topic-notes-2/. PCs are ‘strongly advised’ to continue with remote meetings without the need for face-to-face contact.
xiii. The PC printer has broken and will be removed from the Asset List for next year. The clerk reports that she has an alternative printer to use for the present.
xiv. PC websites. Virtual training has been provided to Clerks. New website templates are being rolled out and the existing website will be closed at the end of December. No existing content will be moved over by LCC. It is requested that the Clerk receives support from a designated Cllr, to oversee the website. The Clerk has booked onto another training session, Wednesday 26 August.
xv. The clerk has reported the additional hours worked during April – July, totalling 27.28, at a cost of £362.49.
xvi. Cleaning materials and PPE purchased by the PC for use of staff at the Hub has been reported as missing. The Hub Manager has arranged for a lock to the storage area and the PC has funded replacements to replenish stocks.
a) 2. CORRESPONDENCE:
i. Email has been received from a resident requesting that a light fitting is removed from their property (04/07/20). Circulated to all. Update regarding costs received from E-ON, 14/07/20.
ii. Firestop . Risk assessment follow up received, offering additional services. 22/07/20. (circulated to all).
iii. Emails and telephone calls (several) have been received from a resident requesting a booking at Nocton Hub. A link to the booking site has been sent by return.
a) 3. TRAINING:
i. Website Training: Thursday 30 July, 10am, video link
LALC will facilitate training for some sessions using Zoom.
WEBSITE: Website subscribers: 17
b) Financial Report
1. To note balances as at 31/07/2020
Bus Bank Account £50,502.58
Interest on Bus Bank Account £2.40
Treasurers Account £1,000.00
Uncleared payments NIL
Income received (included in balances): NIL
VAT refund for April/May/June pending £12,474.43
Income received (excluded in balances):
Equals Card Balance £399.83
RK £102.04
CS £18.03
MH £29.76
VM £250.00
2. To note Payments made from 01/07/2020 – 31/07/2020
3. To note Grants and Loans:
200 Club Monies £1000
Open Gardens £800
VHMC Donation £3000
Co-op Grant £646.61
PWLB £500,000
WREN Grant £61,463.
Donation (private) £600
VHMC balance of Funds £9,700.00
4. Nocton Hub finances confirmed as £5,000, help by PC. All costs including staff salaries electricity etc to be taken from this pot.
5. Internal Audit completed 20/07/20
6. External Audit 2019-2020: Approved by Chair/Clerk 28/07/20. Submitted to PJK Littlejohn 28/07/20
7. Nocton Hub finances confirmed as £5,000, help by PC. All costs including staff salaries electricity etc to be taken from this pot.
8. VAT Reclaim submitted to end June, £12,474.43.
9. Cllr N. Faulkner is to be added to the Bank Mandate.
Police Report:. Information relating to crime can be found here. https://www.police.uk/lincolnshire/NC39/crime/
Police newsletter for March – ( circulated to all)
http://parishes.lincolnshire.gov.uk/Files/Parish/838/BBH_NPT_Newsletter_4__MARCH_2020.pdf
Village Keepers Report: To follow – please see the PC website of individual monthly report.